> ## Documentation Index
> Fetch the complete documentation index at: https://docs.advocora.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Track event expenses

> Record committed and paid event costs and review them alongside event income.

Enable **Track expenses** for the event and open **Expenses**. Prepare shared categories in [Lookup Tables](/data-management/lookup-tables).

## Record an expense

1. Choose the add-expense action.
2. Enter the vendor and optional memo.
3. Select the category, enter the amount, and set the date incurred.
4. Choose **Pending** for an unpaid commitment or **Paid** for a cost already paid.
5. Save and check the expense list and **Committed**/**Paid** totals.

Recording an expense tracks the cost; it does not send a payment to the vendor.

## Maintain the list

Use **Edit** to correct an entry. Review the event and expense before deleting a mistaken duplicate. Keep a consistent distinction between pending commitments and paid costs so the totals remain meaningful.

## Troubleshooting

If a category is missing, check the shared expense categories and Events availability. If the total differs from your bank records, compare statuses and incurred dates and check for duplicates. Review the event's [reports](/reports/catalog) for the broader financial picture.